A national FMCG distributor with six warehouses and 4,800 trade customers needed to be fully eTIMS-compliant by the KRA 2026 deadline. Their existing ERP did not support direct VSCU integration. Their suppliers — many of them small — were not yet compliant either.
Two compounding problems: outbound invoices needed eTIMS fiscalization at the point of issue; inbound invoices needed validation against eTIMS before they could be booked. A miss on either side meant disallowed expenses and inflated tax. The deadline was 9 weeks away.
Pulled twelve months of AP data and classified every supplier into compliant / inconsistent / non-compliant. Identified that 36% of the cost base sat with the long tail of small vendors.
Built middleware that connects the existing ERP to KRA in real time. Outbound invoices fiscalized at point of issue with QR-code generation, signature retrieval and backlog handling.
Configured the ERP to validate incoming invoices against eTIMS before AP posting. Non-compliant invoices flagged in the workflow with an automated supplier-comms templates.
Outreach campaign to the 312 non-compliant suppliers. Co-onboarding support (KRA portal walk-throughs, virtual training). Payment terms adjusted to incentivise compliance.
CFO dashboard showing compliance percentage, value at risk, and the supplier-level work-list. New monthly closing checklist makes eTIMS reconciliation a finance-team responsibility, not an IT one.
"The deadline scared us. Arton scoped it pragmatically, ran it like a programme not a project, and got us across the line with two weeks to spare. The eTIMS dashboard is now part of our monthly finance review.
Finance Director, FMCG DistributorConfidential client
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